Production: Call sheet and Communication
Throughout production day 1 we all as a group realized that communication is extremely important. There was a lot of misunderstandings during pre-production because of specific things that were not addressed. For instance, on the call sheet, a lot props were not specified down to who is bringing what. We learned that it is important to assign a prop to someone to bring and clearly state it on the call sheet for everyone to see; that way no one will assume that a prop will be present and feel like it is not their responsibility.
Moreover, as the director I had to revise the call sheet because it was not up to part. I have came to realization that it is more effective to make multiple call sheets for all production days rather than only one call sheet, which was a mistake on my behalf. As soon as we got feedback from our producer and received the green light, I changed the single call sheet into three for each day, stating all the specifics that were not previously stated like who actors will be present, what they will be wearing, what props are needed and who is bringing what.
Additionally, in the “special note” section, I stated each actor needed for that day and their first period teacher for contact just incase anyone were to not be present. This increases communication because it is good to be aware of the exact teacher they would have if they were not filming. Fortunately, we did not have any instance where we had to check in with the teacher as communication via phone number and social media was successful. I was able to contact all my actors the dates they will be present, what they need to wear, and what to expect on that day of filming. I also sent out a reminder the night before of what to wear and what time and room number filming will be held. Because I took the extra step to contacting all my actors personally, there was no mix up or confusion and the filming process was pretty smooth. I also alerting the actors if they will be needed for day 2 or 3 so that they can prepare beforehand.
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